Common challenges faced by organizations using Google Workspace

and how ToogleBox solves them

Time-Consuming Onboarding and Offboarding Processes

Onboarding and offboarding employees can be very time-consuming. To streamline this process, ToogleBox simplifies user provisioning by allocating all necessary resources when creating new accounts. Additionally, when deprovisioning employees, ToogleBox securely archives their email account information, ensuring a smooth transition.

Malicious emails causing data breaches or compliance issues

Detecting and responding to malicious emails is a critical task. To address this issue, ToogleBox enables authorized admins to perform domain-wide searches to effectively delete harmful emails, mitigating potential data and compliance breaches.

Unavailable data for ongoing audits or investigations

Performing electronic investigations requires meticulous data gathering. ToogleBox serves as a valuable tool for inspecting specific email content, ensuring the accuracy, completeness, and efficacy of audit or investigative processes.

Emails sent to wrong recipients or with mistaken information

ToogleBox introduces the "UNDO SEND" feature, enabling end-users to recover internally sent emails without time constraints. This powerful feature gives users the ability to rectify emails sent with errors, inaccuracies, or premature content, improving communications and collaboration among coworkers.

Inconsistent email signatures among employees

All employees should leave a professional and consistent impression every time they send an email. ToogleBox transforms each email interaction into an opportunity for implementing corporate communication and marketing initiatives, ensuring uniform and pre-approved email signatures across all employees.

Unavailable organized company data within the work environment

ToogleBox offers more than traditional solutions by providing an integrated Intranet and CMS service. This innovative feature enhances user access to well-organized and segmented company data within their workspace, fostering efficiency and collaboration.

Outdated or incorrect employee data

Inaccurate employee information can lead to communication breakdowns. ToogleBox guarantees employee data quality within Google Profiles, fostering effective communication and informed decision-making.

Complex setup and misconfiguration when creating Google Groups

Setting up Google Groups can be complex and prone to misconfiguration. ToogleBox automates the creation and maintenance of groups based on parameters, minimizing errors and omissions. These groups can serve as distribution lists or provide access to information stored in Google Drive.

Outdated Contacts Lists

When an account is deleted, it will show up forever as a suggested recipient. ToogleBox maintains clean and synchronized contacts by promptly updating the Directory when users leave the company, when generic accounts are renamed or when personal information changes due to marital status or gender.

Limited access to contacts from related companies

ToogleBox enhances collaboration by configuring external domains to sync with your Directory. Moreover, the platform enables easy upload of external contacts, such as customers or vendors, as shared contacts.

Employees unintentionally send emails with errors or unfinished

Our "UNDO SEND" feature enables end-users to recover internally sent emails without time constraints. It gives them the ability to rectify errors, inaccuracies, or emails sent with premature content.

Having inconsistent email signatures among employees

ToogleBox ensures having consistent email signatures across all employees using the approved corporate image. It transforms each email interaction into an opportunity for implementing marketing initiatives.

Receiving malicious emails that should be deleted

ToogleBox enables authorized admins to detect and react to malicious emails, performing domain-wide searches to effectively delete them, mitigating potential data and compliance breaches.

Having outdated contacts that appear as suggested recipients

To avoid outdated contacts, ToogleBox cleans and synchronize contacts updating the Directory when users leave the company, when generic accounts are renamed or when personal information changes.

Inaccurate  and incomplete distribution lists

ToogleBox automates the creation and maintenance of groups based on parameters, minimizing omissions and misconfigurations. Groups can be used as distribution lists or to give access to Google Drive folders.

Inefficient and lengthy onboarding and offboarding process

ToogleBox simplifies user provisioning by allocating all necessary resources when creating new accounts. When deprovisioning employees, ToogleBox securely archives their email account information.

Difficulties in conducting electronic investigations

ToogleBox serves as a valuable tool for meticulous data gathering by inspecting specific email content, ensuring the accuracy, completeness, and efficacy of audit or investigative processes.

Not having access to external contacts from allied companies

ToogleBox enhances collaboration by configuring external domains to sync with your Directory. Moreover, the platform enables easy upload of external contacts, such as customers or vendors as shared contacts.

Inconsistent and inaccurate employee data

Inaccurate employee information can lead to communication breakdowns. ToogleBox guarantees employee data quality within Google Profiles, fostering effective communication and informed decision-making.

Who can benefit from ToogleBox?

Information Technology

Make the Super Admin's life easier
React to phishing attacks & harmful emails
Track confidential information
Review email content for electronic investigations
Ease the user account creation process
Configure additional Google Directory fields
Automate the distribution lists creation process
Centralize multiple domains administration

Marketing

Standardize & centralize email signatures
Improve your company branding
Increase traffic to your website
Promote corporate events
Increase social media followers
Promote products & services
Boost your marketing messages
Include awards and certifications received

Human Resources

Expedite the onboarding process
Automatically activate a new user's email signature, distribution lists, and access to files and folders
Review and massively update employees' information
Publish institutional messages
Be able to share contacts across different companies

Employees

Allow employees to recall their own internal emails
Have immediate access to specific files and folders
Update their personal information using a controlled end-user view

Education

React to online bullying threats
Delete inappropriate content sent by email
Perform email forensic audits
Reinforce the school slogan impact
Promote sports championships & rallies
Announce speakers & special events
Allow smooth parent-teacher communication
Strengthen the teacher-student relationship

Start today - it's easy

Try ToogleBox for free for 14 days
Request a Demo
By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. View our Privacy Policy for more information.