Time-Consuming Onboarding and Offboarding Processes
Onboarding and offboarding employees can be very time-consuming. To streamline this process, ToogleBox simplifies user provisioning by allocating all necessary resources when creating new accounts. Additionally, when deprovisioning employees, ToogleBox securely archives their email account information, ensuring a smooth transition.
Malicious emails causing data breaches or compliance issues
Detecting and responding to malicious emails is a critical task. To address this issue, ToogleBox enables authorized admins to perform domain-wide searches to effectively delete harmful emails, mitigating potential data and compliance breaches.
Unavailable data for ongoing audits or investigations
Performing electronic investigations requires meticulous data gathering. ToogleBox serves as a valuable tool for inspecting specific email content, ensuring the accuracy, completeness, and efficacy of audit or investigative processes.
Emails sent to wrong recipients or with mistaken information
ToogleBox introduces the "UNDO SEND" feature, enabling end-users to recover internally sent emails without time constraints. This powerful feature gives users the ability to rectify emails sent with errors, inaccuracies, or premature content, improving communications and collaboration among coworkers.
Inconsistent email signatures among employees
All employees should leave a professional and consistent impression every time they send an email. ToogleBox transforms each email interaction into an opportunity for implementing corporate communication and marketing initiatives, ensuring uniform and pre-approved email signatures across all employees.
Unavailable organized company data within the work environment
ToogleBox offers more than traditional solutions by providing an integrated Intranet and CMS service. This innovative feature enhances user access to well-organized and segmented company data within their workspace, fostering efficiency and collaboration.
Outdated or incorrect employee data
Inaccurate employee information can lead to communication breakdowns. ToogleBox guarantees employee data quality within Google Profiles, fostering effective communication and informed decision-making.
Complex setup and misconfiguration when creating Google Groups
Setting up Google Groups can be complex and prone to misconfiguration. ToogleBox automates the creation and maintenance of groups based on parameters, minimizing errors and omissions. These groups can serve as distribution lists or provide access to information stored in Google Drive.
Outdated Contacts Lists
When an account is deleted, it will show up forever as a suggested recipient. ToogleBox maintains clean and synchronized contacts by promptly updating the Directory when users leave the company, when generic accounts are renamed or when personal information changes due to marital status or gender.
Limited access to contacts from related companies
ToogleBox enhances collaboration by configuring external domains to sync with your Directory. Moreover, the platform enables easy upload of external contacts, such as customers or vendors, as shared contacts.